This position serves a small CMHC that covers a single county (La Porte) and does not have an inpatient unit.
Title: Health Information Services Manager Department: HIM
Status: Non-Union/Exempt Reporting Unit: 160
SUMMARY: Plans, organizes, guides and implements the activities of an efficient, effective, and legally responsive health information system. Insures the patient record is current, authenticated, legible, complete, and maintained in a secure and confidential manner.
QUALIFICATIONS: Maintains credentials as required by certifying/licensing body. Participates in professional development in-service programs as required by position. Attends seminars, interacts with peers and reviews pertinent literature to remain current with new developments in the field of Health Information Services. RHIT or ART degree is preferred.
1. Able to critique and correct subordinate documentation and activities
2. Can lead and direct a meeting
3. Reports all sentinel events and ethical violations
4. Able to document training, employee actions, and program activity
5. Does not retaliate against subordinates who exercise rights
6. Can analyze data and draw relevant conclusions
SUPERVISES: Assigned QI/HIM personnel
SUPERVISOR: Director of QIHIM
1. Managing resources for the department.
2. Supervision and management.
3. Problem solving procedures.
4. Reading, analyzing, and interpreting general business periodicals, professional journals, technical procedures and governmental regulations.
5. Working on a personal computer and other office equipment.
6. Effectively presenting information and responding to questions from groups of managers, clients, customers, and the general public.
7. Formulates policies and procedures for the HIM Department.
8. Formulates long and short-term goals for the HIM Department. Integrates new developments when practical and cost effective.
9. Participates on various agency committees. Serves and liaison for internal and external bodies. Makes efficient use of work time to accomplish assignments as well as the ability to accept or respond to change in the work environment in a way that promotes the organization’s goals and objectives.
10. Promotes effective working relationships and works effectively as part of the departmental team to facilitate the meeting of departmental goals and objectives.
11. Interacts and cooperates with physicians, management personnel and representatives of external agencies and clients. Monitors records documentation.
12. Facilitates quarterly departmental meetings.
13. Responsible for following all organization and department precautions and procedures in the performance of all duties to ensure a safe work environment for self and others.
14. Has knowledge and understanding of the agencies and internal and external customer needs and is committed to meeting or exceeding those expectations.
15. Develops and implements policies and procedures that are in compliance with CARF and other accrediting agencies.
16. Responds to inquiries regarding mental health/drug-alcohol records within parameters governing the use and maintenance of clinical records while protecting client’s confidentiality.
17. Works with HIM Director to plan, organize and direct the operation of Health Information Services (HIS).
18. Prepares medical records for various audits.
19. Performs release of information functions.
20. Locates charts as requested by authorized therapists.
21. Assists therapist and office staff when information is needed from a chart.
22. Scans records in Carelogic (projected to commence in Docushare early next fiscal year).
23. Performs quality checks in Carelogic and Docushare.
24. Supports payroll functions.
25. Conducts inventory (ordering forms and supplies).
26. Organizes and facilitates the Utilization Review Committee.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this description are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to read, analyze, and interpret human service periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, clinical records, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to calculate figures and amounts such as percentages, mean, mode and median, ability to draw and interpret graphs.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to stand, walk, sit, type on a computer keyboard, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms.
The employee frequently lifts and/or moves up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, an employee will be located indoors in an office setting with adequate lighting and a controlled climate.
This position performs tasks that involve no exposure to blood, body fluids, or tissues, but employment may require responding to unplanned health emergencies.
This description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned and management retains the right to add or change the duties at any time.
Human Resources Director Date
REVIEWED BY EMPLOYEE (ensure signature is legible):
QUALIFICATIONS: Maintains credentials as required by certifying/licensing body. Participates in professional development in-service programs as required by position. Attends seminars, interacts with peers and reviews pertinent literature to remain current with new developments in the field of Health Information Services. RHIT or ART degree is preferred
Registered Health Information Technician (RHIT).
Minimum Education Desired:
Associate Degree in Health Information (eligibility for RHIT certification, if not already accomplished.)
Full information provided during interview.
Instructions for Resume Submission:
Send two copies of resume:
One copy to:
Robert Boklund, MSES,
7224 W. 400 North
Michigan City, IN 46360
Other copy to:
Human Resources Dept.
7224 W. 400 North
Michigan City, IN 46360