Putnam County Hospital
Director of Health Information Management and Privacy Officer
The Director of Health Information Management directly reports to the Chief Financial Officer and is mainly responsible for:
- Improving work procedures, communications, and relationships between the HIM team and other team members throughout Putnam County Hospital as well as Medical Staff, other physician practices, etc.;
- Supervising the HIM Team and all functions of Health Information Management, including efficient and effective processing of the medical record;
- Develops, defines, maintains, and implements policies and processes that enable consistent and effective privacy practices to minimize risk and ensure confidentiality of protected health information (PHI).
- Attend and participate in committee meetings and activities;
- Participates in Continuous Quality Improvement efforts throughout all PCH teams and collaborating facilities;
- Ensure the HIM team members have all necessary supplies and equipment needed to complete required tasks.
Includes, but not limited to the following:
- Guiding the HIM Team as a support group for Medical Staff, Administration, Business Office, and other team members/groups throughout PCH.
- Developing effective procedures to meet the licensing regulations, accreditation standards, and the goals of PCH.
- Continuously striving to improve the quality of the work performed by the HIM team.
- Supervising the HIM team to ensure tasks are performed correctly, efficiently, and timely.
- Updating policies and procedure manuals as changes are made as well as job descriptions and evaluations.
- Counseling, evaluation, disciplining, hiring, and terminating team members.
- Coordinating and documenting the training of new team members.
- Performing HIM procedures when necessary to reduce or prevent backlogs.
- Designing and revising health information forms; taking to proper committee for approval.
- Participating in prepayment and retrospective audits for all payers.
- Preparing annual budget; reviewing monthly budget reports.
- Gather appropriate data/records for committee meetings.
- Collaborating with Administration and other departments to develop the most effective interdepartmental procedures.
- Communicating information to the Finance department to facilitate prompt accurate reimbursement for the hospital.
- Collaborates with the Security Officer to investigate and report inappropriate access and disclosure of PHI.
- Participates in the development, implementation, and ongoing compliance monitoring of all business associates and agreements, to ensure all privacy concerns, requirements, and responsibilities are addressed.
- Establishes and administers a process for investigating and acting on privacy complaints.
- Participating in creation and review of educational information for all PCH team members.
- Serves as an information resource to hospital and clinics for privacy and HIM related issues.
- Collaborates with organization, legal counsel, and other related parties to represent the organization’s information privacy interests with external parties (state and local government bodies).
- Cooperates with the U.S. Department of Health and Human Service’s Office for Civil Rights, State regulators and/or other legal entities in any compliance review or investigation.
- Collaborates with Security Team to perform required risk assessments, documentation, and mitigation.
- Works with Human Resources to ensure consistent application of sanctions for privacy violations.
- Ability to work under pressure and conditions of frequent interruption.
- Ability to use initiative and judgement to collect and analyze data, evaluate information, and recognize the need for improvement and effecting change. Tack and diplomacy required.
- Must be able to effectively handle team members from throughout the hospital, medical staff, patients, and the general public.
- Must be able to prioritize and direct team members as needed to complete tasks and goals.
- Demonstrate skills in collaboration, teamwork, and problem-solving
- Demonstrate skills in verbal communication, listening, and presentation.
- Demonstrate a high level of integrity and trust.
- Demonstrate customer service skills.
- Be a graduate of a Commission on Accreditation for Health Informatics and Information Management Education (CAHIIM) approved program for Health Information Technician or Health Information Administrator.
- Acquired the RHIA or RHIT certification – Required
- Possess knowledge of laws and regulations for Health Information by licensing and accrediting bodies as well as government.
- Baccalaureate degree in HIM or related field – Preferred
- Privacy certification such as Certified Healthcare Privacy and Security (CHPS) – Recommended
- Previous experience in supervisory or assistant supervisor positions with exposure to HIM functions – Preferred.
Instructions for Resume Submission:
Please submit application and resume on our Putnam County Hospital website listed below.
Apply Online: http://pchosp.org