FAQs and Key Dates for Attendees for IHIMA24

Key Dates and Deadlines for Attendees

The following calendar lists key dates and deadlines for IHIMA24 Attendees. Please check back regularly for updated information!

January 2024  
1/15/24 Silent Auction Donations Begin
1/22/24 Early Bird Attendee Registration Opens 
March 2024  
3/18/24 DEADLINE: Last day for Early Bird Registration
April 2024
4/15/24 DEADLINE: Last day for Silent Auction Donations
4/15/24 DEADLINE: Last day for Registration
4/22-23/24  2024 IHIMA Annual Meeting & Exhibit 


Frequently Asked Questions - FAQs for the Annual Meeting & Exhibit

You may be able to immediately find the answer to your question in the list below. If you still have questions, please contact us.

How many continuing education credits can I get from attending the meeting?
If you attend both days of the meeting, you can obtain up to 13 CEUs approved by the American Health Information Management Association (AHIMA) and the American Academy of Professional Coders (AAPC).*  Plus, one (1) extra CEU for visiting the Exhibitors on Monday.

Breakdown of total CEUs by day:
In-person: Monday, April 22, 2024 = 5.5 (Program) | 1.0 (Exhibits)**
Virtual: Tuesday, April 23, 2024 = up to 7.5 (Program)

*AAPC CEU policy https://www.aapc.com/medical-coding-education/help/#tab-3: CEUs are accepted from programs sponsored by AHIMA national offices and the state or regional AHIMA branches. One (1) hour of instruction is worth one (1) CEU. A certificate of attendance or completion is necessary to show participation.
**A total of one (1) CE credit can be earned by visiting the exhibits for a minimum of one (1) hour. See the AHIMA Recertification Guide for details. 

How do I register for the meeting?
Registration is fully ONLINE. Credit cards and checks are accepted forms of payment for registration. Registration rates online will automatically calculate based on the days you are attending AND your member status. Log into your IHIMA profile to take advantage of member rates! For the IHIMA member rate, you must be a 2024 Professional AHIMA/IHIMA member. Other discounted registration rates (Student and Emeritus) are based on your AHIMA/IHIMA member type. If you have questions about your member type or believe that your member type is incorrect in your IHIMA profile, please contact the IHIMA Central Office. Registration rates online will automatically calculate based on the days you are attending AND your member type.

How far in advance do I need to register for the meeting?
Your registration and payment must be submitted online by March 18, 2024 to receive the reduced Early Bird rates. Registrations without payment will not be processed. After 3/18/2024, you must register online but will pay the increased registration rates.

What if I need to pay by check?
You must still register ONLINE. When prompted for payment on the online registration form, please select the “Invoice Me” option. The check must be postmarked by March 18th in order to take advantage of the Early Bird registration rates. This still applies if your employer is mailing the check! Plan accordingly. If you prefer to go back and pay with a credit card, you can click the link within your open invoice that was emailed to you with your registration confirmation. Mail payment to: IHIMA, PO Box 541, Plainfield, IN 46168. Your registration is NOT complete until we receive your payment.

For bulk registrations, individuals must submit their registrations online. Invoices will automatically be created for each registration when “Invoice Me” is selected when prompted for payment. Mail a check (include the names of registrants and/or invoice numbers) or contact the IHIMA Central Office to make a bulk payment with a credit card.

Is lunch provided on Monday?
Yes, lunch is provided in your registration fee. This year when registering, you will need to indicate if you want lunch so that we can provide an accurate lunch count. 

Will I receive confirmation that I registered for the meeting?
You will receive an email registration confirmation when you register online with your credit card or if you selected “Invoice Me” to pay by check. Confirmations are auto-generated and sent to the email address provided during the registration process. If you did not receive your confirmation, please contact the IHIMA Central Office.

How do I obtain the speaker presentations for the meeting?
All speaker materials will be provided electronically. Materials will be posted online beginning April 15, 2024 and will remain available at least four (4) weeks after the meeting. Access instructions will be sent to your registered email address.

How do I access conference information on my mobile device?
With the current mobile design of our website, you can view the events agenda, schedule, exhibitor directory, raffle listings, and more! To get the website on your mobile device:

  • Pin the website to your smartphone’s home screen on either Android or Apple devices for easy access.
  • Once you have www.ihima.org pinned to your mobile device, go to the Annual Meeting & Exhibit webpages to find all information about the conference.

How will I access the virtual day of the conference?
You will receive an email with instructions on how to access the virtual day of the conference the week before the event begins on April 23rd. Make sure you enter your email address correctly during registration! 

Is there a discount if I attend both days of the meeting?
YES, but only if you are a 2024 Professional AHIMA/IHIMA member not already receiving a discount. Professional members save $50 from the Early Bird registration fee when registering for both days. This discount does not apply to other already discounted member categories - Student and Emeritus. 

What should I wear on Monday?
Business casual attire is appropriate. Temperature regulation with so many different preferences of a large group is sometimes difficult in meeting rooms, so a light jacket or sweater is recommended.

When is the Exhibit Hall open?
The Exhibit Hall will be open Monday, April 22, 2024: 7:30 AM - 6:00 PM EST
Is there a designated coding day this year?
Yes! The coding day is Tuesday, April 23rd. The coding sessions will be broken down between inpatient coding and outpatient coding tracks.

What networking/social events are planned?
Join us on Monday for appetizers and drinks with past and present HIM professionals! Relax after a fulfilling day of thought-provoking sessions. Mingle, network with fellow attendees, connect with friends and colleagues, and make new connections all in a casual atmosphere. This event is complimentary with your registration!

How are the exhibitor’s prizes going to be raffled?
This year, as you visit the exhibitor’s booths, we ask that you take a moment to learn all about the exciting products and services the company has to offer. Before leaving each exhibitor’s booth, ask how you can participate in their raffle drawing. Raffle winners will be announced throughout the day.

Will the Mentor/Mentee Program be back this year?

Yes! Make sure to sign-up for Speed Mentoring! Members will have a chance to participate in this Mentor/Mentee networking event during this year’s conference. Sign-up during registration for this quick, exciting, and enlightening event.

Will there be a Silent Auction this year?

YES! The Silent Auction is back! Bidding will be open Monday between 7:30 a.m. and 5:15 p.m. Don’t miss out on supporting the IHIMA scholarship fund by bidding on your favorite items. We encourage you to visit the Silent Auction to bid often in the spirit of this worthwhile cause!

Can I donate to the Silent Auction?
YES! We invite and encourage individuals and companies to participate in this year’s Silent Auction. Learn how you can support this great cause by visiting the Annual Meeting & Exhibit section of the website. Thank you in advance for your consideration in donating to this worthwhile cause!

What happens if I’m not there on Monday and I’m the highest bidder of a Silent Auction item?
If you are not present on Monday when bidding closes, we will have to give the item to the next highest qualified bidder. Silent Auction items will not be mailed.

How will I pay for my Silent Auction item?
This year the Silent Auction will be cashless payment only. Payment will be accepted through Venmo.

I am interested in exhibiting, where can I find that information?
Please refer to the Exhibitor webpage or contact IHIMA Central Office.

How do I receive my CE certificate?
After the meeting, all paid attendees will receive an email with a link to the online evaluation. Once the evaluation is completed, we will upload your CEUs into your IHIMA My CEUs profile. In your My CEUs profile, attendees can download or save a CEU report from IHIMA24. Please note that attendees will still need to enter IHIMA24 CEUs in your AHIMA CEU Center (they will not transfer automatically). Any questions – contact the IHIMA Central Office

Cancellation Policy
Registration fees will be refunded at 100% if notice is received by March 24, 2024. Cancellations received between March 25, 2024 and April 8, 2024 will be refunded at 50%. Cancellations received on or after April 9, 2024 will not receive a refund.

Who do I contact for further information/questions about the 2024 Annual Meeting & Exhibit?
Cathy Wiseman, RHIA
IHIMA Central Office Coordinator
[email protected]